Getting the Administration to respond to people’s needs
Prof. Rajiva Wijesinha, MP
For the first time since we started holding Divisional Secretariat
Reconciliation Committee meetings, I went to a Divisional Secretariat,
to find that nothing had been arranged. I am not sure what went wrong,
but since the other Divisional Secretariat in the District, to which I
was to go the next day, had not known about the scheduled meeting
either, I suspect that something had gone wrong at the District
Secretariat. This was depressing, and I hope the District Secretary will
check and let me know how this problem had occurred.
Divisional Secretariats
The situation was made worse by the fact that nothing seemed to be
happening in the Secretariat during the period I waited. I had got there
early, and was able to see officials trickling in, with almost nothing
happening before 9.45 am. That was when the Divisional Secretary
appeared, having gone to look at the Indian housing programme.
Once he came in, all went well, and it was clear that he had a good
grasp of his subject as well as the details required for coordination.
But this brought home to me even more clearly the need for much more
coherent administrative structures, and better training for officials
who after all the first point of contact with government for most
people.
The point was reinforced at my next meeting, in Mullaitivu, where the
Planning Officer had no work ethic at all, and had failed to follow up
on the Rs 2 million I had allocated to the area through my Decentralized
Budget for Vocational Training. I should note though that younger
recruits seemed more enthusiastic, and were able to provide the
competent Government Agent with the support levels he needs, which
suggests that solid training for these youngsters will in the end give
us better results than continuing with the current culture of least
effort and least resistance in many such officers.
But for that we need more young officers, with suitable training and
clear expectations as to performance. At the Nedunkerny Secretariat
which I had visited first, there were sadly hardly any officials in
place for the all important functions relating to support for the
vulnerable. There was no Women Development Officer, no Child Rights
Protection Officer, no Probation Officer. What was even more bizarre was
that there had been some trainees, but these had left, to get employment
through the recent Graduate Recruitment Scheme.
That, which had led to vast numbers of graduates with nothing to do
filling several Divisional Secretariats, and greater burdens on already
over-worked Divisional Secretaries to find work for them, is yet another
example of government failing to plan sensibly or constructively.
Unfortunately the assumption that the provision of jobs, even if without
actual employment of job descriptions, ensures popularity has taken
root, and led to endless problems, including disruption of the work, in
both the private and the public sector, of those who think this scheme
means money - and pensions - for jam, as opposed to the even slightly
more demanding specific tasks they were engaged in earlier.
National policy
What should have happened was an assessment of what was needed, in
terms of a national policy dealing with administrative needs. That
should have led to the conclusion that there should be at least one each
of the following officials in every Divisional Secretariat - A WDO and
CRPO and PO as noted above, an Early Child Development Officer, a Social
Service Officer, a Counsellor, a Sports Officer and a Cultural Officer.
This of course relates only to the areas of Protection and Social /
Cultural activity which I have been closely concerned with, and which
clearly need better organization, but of course there should also be
officials for Agriculture and Agricultural Extension, for Skills
Development and Entrepreneurship Development, to name just a few, to
ensure that opportunities for development can be grasped at regional
levels too.
Health issues
Once a Divisional Secretariat has a good team in place, arrangements
should be made for productive liaison with the people as well as other
officials who could help to solve problems. In the field of protection
and social development, obviously the key ministries are those of
Education and Health.
The latter I should note has fairly effective structures in place,
but there is still need of some streamlining, so as to ensure that there
is an MOH for every Divisional Secretariat.
Health Development meetings could then be held regularly, so that
other relevant government officials could help with the Health Ministry
programmes, regarding monitoring of nutrition for instance, or awareness
raising as to Reproductive Health issues.
The Ministry of Education is currently less well organized, with both
Zonal and Divisional Offices, the former having authority but dealing
with large areas which prevents informed approaches to problems - as
when a rural Division is without teachers but the Zone has an excess,
and cannot therefore ask for more, even though teachers in essential
subjects are largely deployed in the town areas of the Zone.
It would make much more sense therefore for the ministry to abolish
the distinction between Zones and Divisions, and instead have Zonal
Offices that cover the same areas as Divisional Secretariats. This
should lead to much better coordination, including for sports and
cultural activities, where currently there liaison between the education
system and other ministries does not occur as a matter of necessity.
Along with this there should be redeployment of the Police, so they
too work in terms of the same structures. While clearly more police
posts will be needed in any Division, having an OIC in each Division
with a mandate to liaise closely with the Divisional Secretary will help
with community policing, so as to anticipate problems and deal with them
effectively without recourse to the Criminal Justice system. We should
in short be setting in place structures that will deal swiftly with
difficulties before they turn into major problems, and this will not be
difficult if we have enough officials in place with clear
responsibilities. |