Work out the work
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Manage multiple tasks efficiently |
Where is that report you know you did the other day? You have a
meeting to be in, in about ten minutes and you can’t find anything.
Paper is everywhere, files are out of place and you can’t see the top of
your desk. Now that you look around your work area, the whole area is a
mess and it’s time for you to do something about it. Working in a
disorganized work area can keep you from being productive. What do you
need to do to clean-up your work area?
The first thing you need to do is stop and take a day or at least a
half-day to clean up your work area. You need some time to do this for
you to get it completely organized and clean-up.
Structure your area so you can work more efficiently. When your work
area is so disorganized it will keep you from being constructive and
this is when you need to stop and take some time to straighten things
out. Start by cleaning off your desk. You will be amazed at the
unnecessary things that are on your desk. We tend to put things on our
desk that we don’t really need because of the desk being there.
Instead of putting things where they belong, we throw everything on
our desk. Go through the things on your desk to make sure you need them
and what you don’t need throw away. Don’t keep any unnecessary paper
work. Put everything in it’s place as you go, this way you won’t have to
go back and do that later.
Put your files in order that’s convenient for you. You should be able
to go to any file that you need right away and not spend time looking
for files when you need them for a meeting or a phone call.
Organize the physical structure of your work area. Have your
immediate things you need to work with at your fingertips. Phone and all
of your working tools should be where you can get them quickly and not
where you have to look around for them.
Make sure your computer is set-up where you can use it without
leaving your personal area. You need to be able to have your computer
right in your work area for convenience and to make you be more
productive, especially if you use it most of the day.
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