Some misconcepts for rectification

I quote below some misconcepts which need rectification.

* Company Secretary

It has been observed that advertisements are being published of the post of Company Secretary whereas it is actually for Private Secretary. A Company Secretary is a Legal Officer of the Company, who has proper qualifications and experience and also who has registered with the Registrar of Companies to qualify for this position of Company Secretary. So it is not correct to address the Private Secretary as Company Secretary.

* Company Seal

Company Seal is used in respect of important contracts and it must be attested by Authorised Officers of the Company in accordance with the Articles of Association for instance by two Directors or One Director and Company Secretary.

The Company Seal is used in respect of Share Transfers, Title Deeds, Court Documents and Proxies etc. Normal contracts need not be under the Company Seal and could be signed by Authorised Officers of the Company for eg. Managing Director and Company Secretary. On several occasions, it has been observed that letters are being sent to clients requesting them to sign under Company Seal whereas when signed under the Company Rubber Stamp by Authorised Officers, it has been accepted.

Therefore, when requesting for such letters, the request should specifically state to sign under the Company Rubber Stamp and by Authorised Officers of the Company.

* No Admission

Very often I have seen boards in offices stating 'No Admissions'. This is not correct; actually it should be 'Admission with Permission' or 'Admission for Authorised Persons'. It is unethical to use the word 'No Admission' and I that suggest this term be corrected.

S. R. Balachandran