Librarians to the fore
BY DILMANI Warnasuriya
THE devastative effect of the recent tsunami to human life and
livelihood has been given high priority in all sectors of the media in
recent times, and rightly so.
Yet, with most of the attention being paid to the supplying the basic
needs of food, shelter, water and clothing, little thought has been
spared to the losses caused to auxiliary concerns such as libraries.
The library community in Sri Lanka, then must certainly be lauded for
being among the first group of professionals to focus attention on the
damage caused in areas coming under their professional ambit.
Mercifully, no librarians lost their lives, but libraries and community
centres suffered severe damage.
These included school, public and technical libraries, and also
libraries attached to religious institutions.
Within a week an appeal had gone out to the international community
by the National Library, requesting assistance towards the
rehabilitation and development of the affected libraries in the country.
As a result of the appeal, an instant response was received from
UNESCO, through the visit of their representative, Dr. Susan Ornager,
UNESCO Coordinator, Information Communication Division for Asia.
Dr. Ornager who toured the tsunami affected areas in Lanka, was able
to assess the possible ways in which such assistance could be provided
through foreign benefactors.
She expressed great satisfaction at the prompt action taken by the
library community in Sri Lanka, and after much discussion suggested the
setting up a Disaster Management Committee to coordinate the work
involved in rehabilitation activities relating to libraries.
A Library Disaster Management Committee, officially named the Sri
Lanka Disaster Management Committee for Library and Information Services
and Archives (SLDMC for LISA) was thus set up as early as the 7th
January, with the centre being located at the National Library &
Documentation Centre.
To give it that degree of professionalism, a draft constitution,
objectives and action plan was laid down, with the focus on
rehabilitating libraries, archives and information centres destroyed or
damaged by the tsunami.
Both immediate and long-term objectives of this committee was also
set down, the immediate objective being to assess the damage to
libraries by carrying out a survery and take remedial steps to revive
the library services in the affected areas.
The measures included restoration of damaged libraries though
renovation, collection, development through donations, and training of
personnel.
Simultaneously, the Committee drew up a project proposal to be sent
to UNESCO. The project proposal embodied a long-term goal for the
setting up modern libraries in keeping with the information society or
the e-lanka programme as envisioned by the recently set up Information
and Communication Technology Agency (ICTA).
Audio visual equipment including computers, trendy furniture and
fittings were all part of the 'new look' library set out in the
proposal. The concept of Mobile libraries was also expanded upon, so
that those in relief centre, or otherwise displaced from their homes
could have access to some reading material as a temporary measure.
Hiring of buildings to house temporary libraries was given some
thought as an immediate measure which could be taken in some localities
where building construction could take time. Conservation equipment was
another aspect embodied in the proposal, laying the foundation for
future disaster management strategies.
A proposal was subsequently submitted to the government embodying
these plans. Notwithstanding this, the Committee was steadfast in its
affirmation that irrespective of the granting of funds, the committee
would be ready to provide all necessary professional input into
rehabilitation work relating to libraries.
To focus on the different aspects of rehabilitation relating to
widely disparate libraries, ten task forces were set up within the
committee, each headed by a senior professional.
Some of these task forces concentrated only on a particular type of
library, such as school or public, while others looked at ICT
requirements, conservation of materials, buildings and furniture and
training aspects.
A special task force was set up to explore the concept of 'Twinning'
or adoption. These task forces having their terms of reference laid
down, have commenced their own plan of action.
What next? What has been achieved by this enthusiastic band of
professionals in their quest of serving their community? Certainly, the
groundwork has been done and they have made their presence felt among
all echelons of the bureaucracy and the affected.
As a starting point, a creditable assessment of damages caused to
libraries in the tsunami affected areas have been made and the National
Library has set up a database listing the extent of damage, and the
assistance required, with a map showing the location of each library
affected. This was drawn up through newspaper advertisements,
questionnaires, and also personal visits to the libraries affected.
As far as rebuilding is concerned, the library community is powerless
as, apart from the lack of funding, the bureaucracy involved,
particularly in the case of local government bodies and other government
agencies, is not conductive to any planned activity.
Moreover, with regard to school libraries, agreements have already
been signed for the rebuilding of all the schools damaged by the
tsunami. What remains then to be done here is to provide professional
advice on the plan and layout of the libraries to ensure that the
libraries attached to these schools are built according to accepted
international standards and requirements.
This is the time to reap some benefit from the disaster, to make use
of generous benefactors and leapfrog towards a major technological
culture it would otherwise not have reached for many decades of time.
The Task force for Library Buildings and Furniture have already
initiated action in consultation with the Institute of Architects to
prepare a prototype for each type and size of library, taking into
account cultural and social requirements of the region.
Guidelines issued by the International Federation of Library
Associations and Unesco, will be taken into account when doing this. The
database set up will be the main instrument used in order to determine
the specific requirements of each damaged library.
With regard to re-stocking of libraries, donor agencies have
responded magnificently to the appeal, and have pledged tremendous
support for the supply of books and magazines.
However, caution must be exercised in accepting en masse such
donations.
Many of the books on offer would have no readers, and would be in
left in cold storage at the mercy of insects and rodents.
An approximate listing of the books required to replenish the damaged
stock is urgently needed so that a screening of the donations could be
made before acceptance, and this is exactly what has been done by the
library community.
What has emerged is that the bulk of the stock needed are Sinhala and
Tamil books.
The cooperation of publishers both in Sri Lanka and India could be of
immense benefit in procuring these books, once the necessary funding is
received. A list of stock and other materials needed by the affected
libraries is already available at the National Library.
Twinning of libraries is another area where immediate action has been
initiated.
The concept of adoption be it children, places or organizations has
taken now root among many philanthropists and donors. It envisages a
continuing dialogue and rapport between the donor and the acceptor. In
this scenario, what has been advocated is a triangular model with one
adoptee and two 'adoptors'.
The adoptee would be the affected library, and one local and one
foreign agency would take the role of the adopting entities.
It is envisaged that the foreign donor will supply the necessary
stock and funding while the local agencies will be more or less a
monitoring and overseeing agency. Gratifyingly, offers of twinning have
already been received from foreign organizations and these are being
processed. Some tangible benefit is therefore imminent.
This is not all. The Sri Lanka Library Association the non
governmental professional body of librarians have also responded to the
clarion call, and have now embarked upon a rather ambitious plan of
setting up four model libraries in both the East and the South in
different sectors.
They have even been successful in obtaining funding for this project
through and NGO, and the project is now in progress. When completed
these libraries could act as a model for emulation.
What is needed then in this time of national disaster, is thus a
commitment by all sectors of professionals to mobilize all efforts to
work towards a common plan which will benefit the nation in some small
measure, in some small area.
As is commonly said, every drop of water helps to make the ocean and
although the ocean has taken a heavy toll from us all, we need to
rebuild our damaged country into a stronger and better nation.
(The writer is Chairperson/Publicity Task Force SL
DMC for LISA) |