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The first International standard for the management of business records is expected to result in cost savings for users, whether large or small enterprises, as well as improved risk management.

Published by ISO (International Organisation for Standardisation) ISO 15489, Information and documentation - Records management, focuses on the business principles behind records management and how organisations can establish a framework to enable a comprehensive records management program.

ISO 15489 which consists of two parts, is available at the Sri Lanka Standards Institution (SLSI) the member body of ISO in Sri Lanka. This standard will significantly improve the way organisations manage records. ISO 15489 standard clearly shows how an organisation can systematically and effectively improve its record keeping - and do so in such a way that the business objectives are supported. Senior management will be able to identify tangible benefits such as reduced costs and better managed risks, thereby contributing to better corporate governance.

The standard will provide a common international language for people to record and file material, in any medium or format or in any combination of media. Regardless of the size of the enterprise, the type of organisation, or the level of technology used, users will benefit from reviewing their record keeping activities against the standard's best practice.

The new standard enables organisations to develop policies, strategies and programs which will ensure that information assets have the essential characteristics of accuracy, integrity and reliability.

It demonstrates why good records management practice is essential to create capture and use information essential for the organisation to fulfil its obligations and meet the expectations of its stakeholders. The new standard identifies the key issues involved in retaining the information and making it available in a useable and reliable way as well as how it may be selectively and securely disposed of at the appropriate time.

ISO 15489 is aimed at individuals responsible for setting policies, standards and guidelines for information management within organisations including records managers archivists, special librarians, knowledge management professionals, database managers, business administrators and individuals within organisations who are responsible for record keeping practices.

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